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Anti-fraud and Audit of the European Social Fund (ESF) 2014-2020 and 2021-2027, Barcelona

Magische Fontein van Montjuïc in Barcelona
datum 27 juni 2019
plaats Barcelona, Spanje
organisatie European Institute of Public Administration (EIPA)

This course will be postponed. Kindly contact Programme Organiser Ms Marta Gracia at m.gracia@eipa.eu

About this course

In this course you will learn in a practical way about the main errors, irregularities and fraud in ESF co-financed projects and about the way how ESF audits should be carried out. You will also learn about the Arachne programme - the amazing tool for combating fraud, and its practical use.

Who is this course for?

  • Beneficiaries of ESF and IPA II,
  • Managing authorities, certifying authorities, audit authorities and intermediate bodies, as well as independent auditors dealing with or interested in ESF-funded projects and programmes;
  • Universities, NGOs and consulting companies.

What you will learn in this course

The goal of this highly-practical course/workshop extending over two full days is to present:

  • the most important questions related to ESF audit in the current programming period;
  • foreseen changes for the 2021-2027 programming period: Simplified costs/financing not linked to costs, proportionate control arrangement, annual accounts and audits in 2021-2027;
  • state of play of the CPR negotiations;
  • the main elements of the ESF audit and how to plan an efficient ESF audit;
  • the main errors and irregularities in projects cofunded by the ESF;
  • ESF audit findings in different Member States, including real case studies;
  • fraud in ESF cofinanced projects, with real-life examples presented by an OLAF expert;
  • Arachne programme as a practical tool of fraud prevention and detection;

After the presentations, you will work in small groups with experts on practical case studies. The unique feature of the course is the combined experience of audit experts from Member States, the European Commission and the European Anti-Fraud Office (OLAF).

How will it help you?

The course has a very practical and interactive character. All presentations given by audit experts from the public sector, the European Commission and the European Anti-Fraud Office (OLAF) include concrete examples and real case studies. Each presentation will be followed by a practical workshop in small working groups with the direct involvement of the EU experts, during which you will learn about the main errors and irregularities in ESF-financed projects, and the way ESF audits should be performed.

By the end of the course, you will be able to

  • Evaluate the pros and cons of different evaluation tools, and select the ones that are most relevant
  • Commission and manage evaluations and ensure better dissemination of the results
  • Design briefs for both internal and external evaluators, interact with them smoothly, and do an efficient assessment of their work quality
  • Integrate evaluation better into the policy and programming cycle so that it is actually used

Practical information

Course venue

Gran Hotel Havana

Gran Via de les Corts Catalanes, 647

ES - 08010 Barcelona

Tel. +34 933 417 000

www.granhotelhavana.com

Programme Organiser

Ms Marta Gracia

Tel: +34 93 245 13 13

m.gracia@eipa.eu

Fee

The fee includes documentation, two lunches, one dinner, refreshments and a walking sight-seeing tour. After the event, a certificate of participation will be handed out and participants will be given access to the digital version of the event documents. Accommodation and travel costs are at the expense of the participants or their administration.

Discounts

EIPA offers a 10% discount to all civil servants working for one of EIPA’s supporting countries, and civil servants working for an EU institution, body or agency.

Who are the supporting countries?

Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Spain, Sweden, United Kingdom.

For all other participants, the regular fee applies.

Meals

Lunch(es) will be served at the hotel restaurant and dinner will be held at a restaurant in town. Special requirements (e.g. vegetarian, diabetic) can be indicated once you receive the confirmation of the event.

Hotel reservations

EIPA is pleased to make reservations for you at the same hotel where the seminar will take place, and where special rates apply for EIPA participants. Should you wish to make use of this possibility, kindly contact the organiser of this seminar m.escola@eipa.eu. Payment is to be made directly and personally to the hotel upon checking out. Please note that if you register after the deadline, hotel reservations cannot be guaranteed.

The EIPA special rate at the Gran Hotel Havana is:

134€ Single room

148€ Double room

(breakfast and VAT included. + Tourist tax 1.21€ pppn.)

Confirmation

Confirmation of registration will be forwarded to participants on receipt of the completed online registration form.

Payment

Prior payment is a condition for participation.

Cancellation policy

For administrative reasons you will be charged €150 for cancellations received within 15 days before the activity begins. There is no charge for qualified substitute participants.

EIPA reserves the right to cancel the activity up to 2 weeks before the starting date. In that case, registration fees received will be fully reimbursed. EIPA accepts no responsibility for any costs incurred (travel, accommodation, etc.).

The programme

 

08.30

Registration and handing out of seminar material

09.00

Opening of the seminar: introduction to the programme, objectives and methodology

Iwona Karwot, Senior Lecturer and Project Leader, EIPA Barcelona

09.15

Tour de table: presentation of participants to initiate networking

 
  • I. 
    Setting the scene: How is the audit and control of the European Social Fund functioning in the programming period 2014-2020? What are the main changes foreseen in 2021-2027? What are the differences between ESF and ERDF audits?

09.45

Audit and control in the ESF in the programming period 2014-2020: rules, mechanisms and challenges. What are the foreseen changes in the programming period 2021-2027 and what is the state of play of the CPR negotiations?

Where are the main errors and irregularities in ESF cofinanced projects and programmes?

Cristina Chaparro Ramirez, External auditor, Directorate-General for Employment, Social Affairs and Inclusion, G.2 Audit Shared Management I, European Commission

11.15

Questions and answers

11.30

Coffee break

12.00

Audit of ESF: workshop followed by group presentations

13.00

Joint lunch in the hotel restaurant

 

II. Combating fraud and its role in the management and implementation process of ESF

14.15

Arachne as a practical tool for fraud prevention and detection in the ESF co-financed programmes and projects

Luc Molemans, Arachne Project manager, DG Employment, Social Affairs and Inclusion

Unit F5 - Information Technologies, European Commission

16.00

Questions and answers

16.15

How to use Arachne to detect and prevent fraud and irregularities? Real- life case studies

Luc Molemans

17.30

Summary of the day’s proceedings and announcement of the programme for the following day

17.45

Walking sightseeing tour of the city

20:00

Official dinner

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9.00

Fraud in the ESF - practical examples of main problems in ESF projects

Piotr Baczmański, Policy Analyst at Unit D.2 ‘Fraud Prevention, Reporting and Analysis’, OLAF - European Anti-Fraud Office, European Commission

10.30

Questions and answers

10.45

Coffee break

11.15

Fraud in the ESF - Practical workshop

Piotr Baczmański, OLAF

13.00

Joint lunch in the restaurant

III. Simplified costs in the ESF

14.15

Simplified costs in ESF projects - The Polish experience

Renata Piecyk, Expert, trainer and adviser in ESF. Former expert and manager in the ESF Managing Authority in Poland supervising the process of financial implementation of ESF Operational Programmes in Poland

15.45

Questions and answers

16.00

Irregularities in SCOs (Simplified Cost Options) - workshop

Renata Piecyk

17.00

Plenary session: group presentations - evaluation of workshop results, including debates on problems faced by the participants during the exercises and possible solutions

17.45

Closure and issuing of EIPA seminar certificates to participants

Iwona Karwot

 

THURSDAY 27 JUNE 2019

 

08.30

Registration and handing out of seminar material

   

09.00

Opening of the seminar: introduction to the programme, objectives and methodology

Iwona Karwot, Senior Lecturer and Project Leader, EIPA Barcelona

   

09.15

Tour de table: presentation of participants to initiate networking

   
  • I. 
    Setting the scene: How is the audit and control of the European Social Fund functioning in the programming period 2014-2020? What are the main changes foreseen in 2021-2027? What are the differences between ESF and ERDF audits?
   

09.45

Audit and control in the ESF in the programming period 2014-2020: rules, mechanisms and challenges. What are the foreseen changes in the programming period 2021-2027 and what is the state of play of the CPR negotiations?

Where are the main errors and irregularities in ESF cofinanced projects and programmes?

Cristina Chaparro Ramirez, External auditor, Directorate-General for Employment, Social Affairs and Inclusion, G.2 Audit Shared Management I, European Commission

   

11.15

Questions and answers

   

11.30

Coffee break

   

12.00

Audit of ESF: workshop followed by group presentations

   

13.00

Joint lunch in the hotel restaurant

   

II. Combating fraud and its role in the management and implementation process of ESF

 

14.15

Arachne as a practical tool for fraud prevention and detection in the ESF co-financed programmes and projects

Luc Molemans, Arachne Project manager, DG Employment, Social Affairs and Inclusion

Unit F5 - Information Technologies, European Commission

   

16.00

Questions and answers

   

16.15

How to use Arachne to detect and prevent fraud and irregularities? Real- life case studies

Luc Molemans

   

17.30

Summary of the day’s proceedings and announcement of the programme for the following day

   

17.45

Walking sightseeing tour of the city

   

20:00

Official dinner

   
   

FRIDAY 28 JUNE 2019

 

9.00

Fraud in the ESF - practical examples of main problems in ESF projects

Piotr Baczmański, Policy Analyst at Unit D.2 ‘Fraud Prevention, Reporting and Analysis’, OLAF - European Anti-Fraud Office, European Commission

   

10.30

Questions and answers

   

10.45

Coffee break

   

11.15

Fraud in the ESF - Practical workshop

Piotr Baczmański, OLAF

   

13.00

Joint lunch in the restaurant

   

III. Simplified costs in the ESF

   

14.15

Simplified costs in ESF projects - The Polish experience

Renata Piecyk, Expert, trainer and adviser in ESF. Former expert and manager in the ESF Managing Authority in Poland supervising the process of financial implementation of ESF Operational Programmes in Poland

   

15.45

Questions and answers

   

16.00

Irregularities in SCOs (Simplified Cost Options) - workshop

Renata Piecyk

   

17.00

Plenary session: group presentations - evaluation of workshop results, including debates on problems faced by the participants during the exercises and possible solutions

   

17.45

Closure and issuing of EIPA seminar certificates to participants

Iwona Karwot

   

-

Dr Iwona Karwot (PL)

-

Luc Molemans (External Expert)

-

Renata Piecyk (External Expert)

Course venue

Gran Hotel Havana

Gran Via de les Corts Catalanes, 647

ES - 08010 Barcelona

Tel. +34 933 417 000

www.granhotelhavana.com

Programme Organiser

Ms Marta Gracia

Tel: +34 93 245 13 13

m.gracia@eipa.eu

Fee

The fee includes documentation, two lunches, one dinner, refreshments and a walking sight-seeing tour. After the event, a certificate of participation will be handed out and participants will be given access to the digital version of the event documents. Accommodation and travel costs are at the expense of the participants or their administration.

Discounts

EIPA offers a 10% discount to all civil servants working for one of EIPA’s supporting countries, and civil servants working for an EU institution, body or agency.

Who are the supporting countries?

Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Spain, Sweden, United Kingdom.

For all other participants, the regular fee applies.

Meals

Lunch(es) will be served at the hotel restaurant and dinner will be held at a restaurant in town. Special requirements (e.g. vegetarian, diabetic) can be indicated once you receive the confirmation of the event.

Hotel reservations

EIPA is pleased to make reservations for you at the same hotel where the seminar will take place, and where special rates apply for EIPA participants. Should you wish to make use of this possibility, kindly contact the organiser of this seminar m.escola@eipa.eu. Payment is to be made directly and personally to the hotel upon checking out. Please note that if you register after the deadline, hotel reservations cannot be guaranteed.

The EIPA special rate at the Gran Hotel Havana is:

134€ Single room

148€ Double room

(breakfast and VAT included. + Tourist tax 1.21€ pppn.)

Confirmation

Confirmation of registration will be forwarded to participants on receipt of the completed online registration form.

Payment

Prior payment is a condition for participation.

Cancellation policy

For administrative reasons you will be charged €150 for cancellations received within 15 days before the activity begins. There is no charge for qualified substitute participants.

EIPA reserves the right to cancel the activity up to 2 weeks before the starting date. In that case, registration fees received will be fully reimbursed. EIPA accepts no responsibility for any costs incurred (travel, accommodation, etc.).


1.

European Institute of Public Administration (EIPA)

Het Europees instituut voor bestuurskunde (beter bekend als The European Institute of Public Administration - ofwel EIPA) streeft ernaar om de kennis van ambtenaren die zich met de EU bezighouden te vergroten door het ontwikkelen en organiseren van trainingen. Het instituut wil wetenschappelijke kennis en praktische 'know–how' met elkaar verbinden. EIPA bestaat al meer dan 35 jaar.

Het hoofdkantoor van EIPA is gevestigd in Maastricht en heeft dependances in Luxemburg en Barcelona. Gemiddeld nemen 14.000 nationale en Europese ambtenaren per jaar deel aan de trainingen. Daarnaast biedt EIPA ook consultancy, onderzoek en op maat gemaakte programma’s/trainingen aan. Bij EIPA werken circa 120 hoogopgeleide medewerkers.

2.

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