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Preparing Public Sector Budgets and Planning Services — What to Do and How to Do It, Maastricht

Sint-Servaasbasiliek in Maastricht
wikipedia/Michielverbeek
datum 26 juni 2019
plaats Maastricht
locatie O.L. Vrouweplein 22 Toon locatie
organisatie European Institute of Public Administration (EIPA)

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About this workshop

  • Are you new to public sector budgeting or want to understand it better?
  • Does the finance department use jargon which you don’t understand?
  • Do service departments have difficulties keeping to agreed budgets?

If so, you are not alone!

Public sector bodies use budgets to express their priorities and achieve their objectives of delivering services to its citizens so making the right budget choices is essential. Budgeting cannot just be left to the finance department - finance managers and service managers need to work together to make better decisions for the organisation.

EIPA’s budgeting courses have helped many participants to understand what decisions need to be made in the budget process, how they are made, what to do at different stages of the process and how to do it and why the decisions are sometimes difficult, especially at a time of limited resources.

They have been attended in recent years by both new/recently appointed staff in finance departments develop their skills and by service managers managing budgets and delivering services to gain a better understanding of budgeting.

To help you to do so we will:

  • Give you initial input with presentations explaining key ideas and processes in budgeting;
  • Use examples/case studies to explain how public sector budgeting works in practice;
  • Give you exercises to reinforce your understanding of the practical application of budgeting processes.

You will also have the chance to discuss with our experts and other participants the issues arising in your situation.

Who will most benefit?

This seminar is an introduction to public sector budgeting for officials in European institutions and agencies, national and regional governments, municipalities and other public sector bodies such as educational institutions and national executive agencies.

It will help those who are responsible for preparing budgets at organisational and/or activity/project level, including budgets for EU-financed projects, and budget holders who need to understand budgets so that they can use them to manage their services. It will also interest academics, international financing institutions, and service providers (including NGOs) interested in bidding for EU-financed projects.

Come and learn from our experts how budgets are prepared and how budget decisions are made in practice and their practical experience of the challenges you are facing.

What you will learn in this workshop

This very practical workshop covers budgeting at all levels of government (EU, national and sub-national), at organisational, departmental and unit level and also, through the medium of EU-financed projects, of activity/project budgeting.

By the end of the seminar you will:

  • Better understand why public sector budgeting matters;
  • Be familiar with key budgeting terminology;
  • Know how budgets are prepared and used in practice, including budgets for EU-financed projects;
  • Know how to conduct public sector budget reviews and service reviews, especially in hard times when expenditure reductions need to be made.

Practical information

Course venue

European Institute of Public Administration (EIPA)

O.L. Vrouweplein 22

6211 HE, Maastricht

the Netherlands

Programme Organiser

Ms Belinda Vetter

Tel: + 31 43 3296382

b.vetter@eipa.eu

Fee

The fee includes documentation and refreshments. Lunches, a reception or dinner are included if mentioned in the programme. Accommodation and travel costs are at the expense of the participants or their administration.

Discounts

EIPA offers a 10% discount to all civil servants working for one of EIPA’s supporting countries, and civil servants working for an EU institution, body or agency.

Who are the supporting countries?

Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Spain, Sweden, United Kingdom.

For all other participants, the regular fee applies.

Meals

Lunches, the reception or dinner will be served at a restaurant in town. Special dietary requirements (e.g. vegetarian, diabetic) can be indicated once you receive the confirmation of the seminar.

Hotel reservations

EIPA has special price arrangements with a number of hotels. All hotels are within 10 minutes walking distance from EIPA. Should you wish to make use of this possibility, please book directly via the links below. Payment is to be made directly and personally to the hotel upon checking out. At the time of booking, please mention in the requested field the EIPA project number for your course.

Payment

Prior payment is a condition for participation.

Cancellation policy

For administrative reasons you will be charged €150 for cancellations received within 15 days before the activity begins. There is no charge for qualified substitute participants.

EIPA reserves the right to cancel the activity up to 2 weeks before the starting date. In that case, registration fees received will be fully reimbursed. EIPA accepts no responsibility for any costs incurred (travel, accommodation, etc.).

The programme

 

13.30

Welcome and introduction to the workshop

Michael Burnett, Expert, European Public Management, EIPA, Maastricht (NL)

14.00

Public sector budgeting: what it is and why it matters

Michael Burnett

14.30

Introduction to budgeting

  • Budgeting terminology
  • Budget strategies
  • Corporate budgeting
  • Departmental budgeting
  • Activity budgeting
  • Performance-based budgeting
  • Budgeting - examples from practice at EU, national and sub-national level

Michael Burnett

15.30

Coffee break

16.00

Introduction to budgeting (continued)

17.30

End of day one

 

09.00

Review of day one and introduction to day two

Michael Burnett

09.15

Practical budgeting exercise: budget preparation (national level)

  • Part 1 - Budget process - approach to preparation - what to do and how to do it at each stage of the process e.g.
  • Setting budget objectives/planning assumptions
  • Linking budgets to service delivery objectives
  • Setting format
  • Setting timetable
  • Identifying stakeholders
  • Identifying data sources
  • Gathering data
  • Preparing and reviewing draft budget
  • Reviewing draft budget including stress testing
  • Making final budget decisions
  • Organising supporting records
  • Part 2 - Working groups: budget preparation exercise
  • Part 3 - Plenary session - feedback from working groups: budget preparation

Michiel Sorber, Deputy Head of Unit, Financial and Economic Affairs Directorate, Ministry of Social Affairs and Employment, the Hague (NL)

10.45

Coffee break

11.15

Practical budgeting exercise: budget preparation (national level) (continued)

12.30

Lunch

13.45

Setting public sector budgets and reviewing services in hard times

Michael Burnett

14.30

Practical budgeting exercise: budget and service review in hard times

  • Part 1 - Introduction to budget and service review (approach to review)
  • Part 2 - Working groups: budget and service review
  • Part 3 - Feedback from working groups: budget and service review

Michael Burnett

15.15

Coffee break

15.45

Practical budgeting exercise: budget and service review in hard times (continued)

16.45

Summary and conclusions

Michael Burnett

17.00

End of workshop

Michael Burnett

 

Project leader

The workshop will be led by Michael Burnett, a UK Chartered Accountant, who has been leading EIPA’s activities in public financial management for the past ten years @eipapubman. He has more than 25 years of experience in public financial management, performance management, contract management, public procurement and PPP in different sectors and levels of government in finance, service provision and management roles.

 

WEDNESDAY 26 JUNE 2019

 

13.30

Welcome and introduction to the workshop

Michael Burnett, Expert, European Public Management, EIPA, Maastricht (NL)

   

14.00

Public sector budgeting: what it is and why it matters

Michael Burnett

   

14.30

Introduction to budgeting

  • Budgeting terminology
  • Budget strategies
  • Corporate budgeting
  • Departmental budgeting
  • Activity budgeting
  • Performance-based budgeting
  • Budgeting - examples from practice at EU, national and sub-national level

Michael Burnett

   

15.30

Coffee break

   

16.00

Introduction to budgeting (continued)

   

17.30

End of day one

   
   

THURSDAY 27 JUNE 2019

 

09.00

Review of day one and introduction to day two

Michael Burnett

   

09.15

Practical budgeting exercise: budget preparation (national level)

  • Part 1 - Budget process - approach to preparation - what to do and how to do it at each stage of the process e.g.
  • Setting budget objectives/planning assumptions
  • Linking budgets to service delivery objectives
  • Setting format
  • Setting timetable
  • Identifying stakeholders
  • Identifying data sources
  • Gathering data
  • Preparing and reviewing draft budget
  • Reviewing draft budget including stress testing
  • Making final budget decisions
  • Organising supporting records
  • Part 2 - Working groups: budget preparation exercise
  • Part 3 - Plenary session - feedback from working groups: budget preparation

Michiel Sorber, Deputy Head of Unit, Financial and Economic Affairs Directorate, Ministry of Social Affairs and Employment, the Hague (NL)

   

10.45

Coffee break

   

11.15

Practical budgeting exercise: budget preparation (national level) (continued)

   

12.30

Lunch

   

13.45

Setting public sector budgets and reviewing services in hard times

Michael Burnett

   

14.30

Practical budgeting exercise: budget and service review in hard times

  • Part 1 - Introduction to budget and service review (approach to review)
  • Part 2 - Working groups: budget and service review
  • Part 3 - Feedback from working groups: budget and service review

Michael Burnett

   

15.15

Coffee break

   

15.45

Practical budgeting exercise: budget and service review in hard times (continued)

   

16.45

Summary and conclusions

Michael Burnett

   

17.00

End of workshop

Michael Burnett

   
 

PROJECT LEADER

The workshop will be led by Michael Burnett, a UK Chartered Accountant, who has been leading EIPA’s activities in public financial management for the past ten years @eipapubman. He has more than 25 years of experience in public financial management, performance management, contract management, public procurement and PPP in different sectors and levels of government in finance, service provision and management roles.

Course venue

European Institute of Public Administration (EIPA)

O.L. Vrouweplein 22

6211 HE, Maastricht

the Netherlands

Programme Organiser

Ms Belinda Vetter

Tel: + 31 43 3296382

b.vetter@eipa.eu

Fee

The fee includes documentation and refreshments. Lunches, a reception or dinner are included if mentioned in the programme. Accommodation and travel costs are at the expense of the participants or their administration.

Discounts

EIPA offers a 10% discount to all civil servants working for one of EIPA’s supporting countries, and civil servants working for an EU institution, body or agency.

Who are the supporting countries?

Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Spain, Sweden, United Kingdom.

For all other participants, the regular fee applies.

Meals

Lunches, the reception or dinner will be served at a restaurant in town. Special dietary requirements (e.g. vegetarian, diabetic) can be indicated once you receive the confirmation of the seminar.

Hotel reservations

EIPA has special price arrangements with a number of hotels. All hotels are within 10 minutes walking distance from EIPA. Should you wish to make use of this possibility, please book directly via the links below. Payment is to be made directly and personally to the hotel upon checking out. At the time of booking, please mention in the requested field the EIPA project number for your course.

Confirmation

Confirmation of registration will be forwarded to participants on receipt of the completed online registration form.

Payment

Prior payment is a condition for participation.

Cancellation policy

For administrative reasons you will be charged €150 for cancellations received within 15 days before the activity begins. There is no charge for qualified substitute participants.

EIPA reserves the right to cancel the activity up to 2 weeks before the starting date. In that case, registration fees received will be fully reimbursed. EIPA accepts no responsibility for any costs incurred (travel, accommodation, etc.).


1.

European Institute of Public Administration (EIPA)

Het Europees instituut voor bestuurskunde (beter bekend als The European Institute of Public Administration - ofwel EIPA) streeft ernaar om de kennis van ambtenaren die zich met de EU bezighouden te vergroten door het ontwikkelen en organiseren van trainingen. Het instituut wil wetenschappelijke kennis en praktische 'know–how' met elkaar verbinden. EIPA bestaat al meer dan 35 jaar.

Het hoofdkantoor van EIPA is gevestigd in Maastricht en heeft dependances in Luxemburg en Barcelona. Gemiddeld nemen 14.000 nationale en Europese ambtenaren per jaar deel aan de trainingen. Daarnaast biedt EIPA ook consultancy, onderzoek en op maat gemaakte programma’s/trainingen aan. Bij EIPA werken circa 120 hoogopgeleide medewerkers.

2.

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