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Implementing the draft New Regulations for EU Structural Funds programmes, moving from 2014-2020 towards 2021-2027 — Programme Preparation, Lessons Learnt, and the New OMNIBUS Regulation, Praag

Praag, Tsjechië
© Anton Bussemaker
datum 22 mei 2019
plaats Praag, Tsjechië
organisatie European Institute of Public Administration (EIPA)

Planning and preparation for the next programming period has started. What do the new draft Regulations say about programming, selection of priorities and programme structure? What changes are in line for financial planning and the financial management of programmes? What are the proposed changes for Managing and Audit authority responsibilities?

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SKU: 1930203 Categories: EU Policies: Rules and Practice, EU Structural Funds

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Planning and preparation for the next programming period has started. What do the new draft Regulations say about programming, selection of priorities and programme structure? What changes are in line for financial planning and the financial management of programmes? What are the proposed changes for Managing and Audit authority responsibilities?

This seminar will compare details of the 2014-2020 and 2021-2027 regulations. We will see how the draft regulations attempt to simplify rules, add flexibility to programmes, generate synergies between policies and instruments, and maximise the impact of funding. We will enjoy keynote interventions from senior managers in Czech authorities and we will assess whether the new regulations embrace lessons learnt from current programme implementation.

Key elements for your new programmes include:

  • priority setting and links to National Reform Programmes and Country-specific recommendations
  • new conditionalities
  • the financial tables, financial planning, flexibility
  • monitoring changes and real-time reporting
  • preparing the new Performance Framework; designing programme-specific indicators
  • choices for simplified cost options and audit checks for SCOs
  • the accounting function; changes to the accounting year; withdrawals
  • risk assessment in financial control
  • highlights of the new OMNIBUS regulation

How will it help you?

You will be guided by Marco Lopriore and Robin Smail, experienced Structural Funds experts who have worked in Brussels and across the EU, gathering numerous case studies and examples of good practice. You will meet with other national and regional practitioners and have the opportunity to exchange experience and put new ideas into practice.

The seminar provides ample time for question and answer sessions and discussions. There will be practical workshops and exercises on simplified cost options (taking into account the changes of the OMNIBUS), the accounting year, indicators, the new Performance Framework and lessons learnt.

Who will benefit most?

This seminar is aimed principally at:

  • practitioners from Member State national, regional and local authorities working with Structural / ESI Funds
  • the full range of economic and social partners working with the Funds - including universities, NGOs, employers’ associations, consultants




Registration of participants



Welcome of participants and opening of the conference

Marco Lopriore, Expert, EIPA Maastricht



The new draft Regulations, 2021-2027: policy context and highlights

  • The new legal framework of CPR
  • Link to the European Semester and National Reform Programmes
  • Simpler and more flexible rules
  • Synergies between policy instruments; a territorial dimension

Marco Lopriore



The draft New Regulations: programming, programme management, programme finance

  • Partnership Agreement, programme structure, Specific Objectives
  • Enabling conditions, concentration, programme instruments
  • programme finance, commitments, pre-financing, automatic decommitment (n+2)
  • Payment applications, technical assistance

Robin Smail, Visiting Expert EIPA, Consultant, UK/IE (and former Detached National Expert, EC)



Coffee break



The New Regulations: programming, programme management, programme finance (contd.)

  • the accounting year and calculation of the annual balance
  • exercise with the accounting year

Robin Smail



Management Challenges for current and future programmes: the Czech Perspective

  • strategic context, programme structure, planning and performance
  • project selection, risk management
  • absorption and decommitment
  • eligibility and compliance issues
  • management verifications and simplification
  • successes and failures, programme amendments
  • lessons for the new generation of programmes

Ing. Helena Viktorie Barboráková, Managing Authority, Operational Programme - Research, Development and Education, Ministry of Education, Youth and Sport, Czech Republic






Lunch break



Workshop: a review of Simplified Cost Options

  • the 3 options and the comparative advantages
  • flat-rate calculations
  • SSUC - standard scales of unit costs and use of the 1720 rule
  • moving from costs to results

Marco Lopriore



The OMNIBUS regulation and links to new rules for 2021-2027

  • Highlights of the OMNIBUS regulation and significance for ESIF Operational Programmes
  • methodologies and audit requirements
  • upgrade with the SCO advanced options and Delegated Acts

Marco Lopriore



Coffee break



Further developments in SCO rules

  • Financing not linked to costs
  • New flat-rates for technical assistance

Marco Lopriore



The draft New Regulations: programming, programme management, programme finance (contd.)

  • Mid-term review, programme performance, financial planning
  • Transmission of financial information
  • Financial Control; Management Verifications; Audit changes
  • programme closure
  • exercise: priorities and financial allocations

Robin Smail



End of first day



Reception, Hotel Grandior





The draft New Regulations 2021-2027: Monitoring and Evaluation Framework (Part 1)

  • Monitoring - real time reporting - financial progress & indicators
  • The New Performance Framework
  • The Mid-term review: common and other indicators

Robin Smail



Exercise: using common indicators and choosing programme-specific indicators



Coffee break



Eligibility of Expenditure

  • Comparison between current and future proposed rules in CPR, ESF+, ERDF and CF
  • Highlight on direct staff costs, VAT, durability and relocation, location, and visibility

Marco Lopriore



Lessons and good practice from a Czech Operational Programme, perspectives for 2021-2027

  • Priorities and financial allocations, financial planning
  • conditionality, result-orientation, project selection, performance measurement
  • public procurement challenges
  • management verifications and common errors
  • eligibility and compliance issues: eligibility of expenditure, state aid, environment
  • lessons for future programmes

Michal Kokeš, Head of Unit, Managing Authority OP Transport, Ministry of Transport, Prague, Czech Republic



Question and Answer session; discussion



Lunch break



Workshop: Lessons learnt from current and previous programmes - what works well and what does not work well

Robin Smail, Marco lopriore



The draft New Regulations 2021-2027: Monitoring and Evaluation Framework (Part 2)

  • the new evaluation requirements
  • The Evaluation Plan
  • Shall we conduct the ex ante OP evaluation?
  • Evaluation criteria, measuring impact

Robin Smail



ESF+, Synergies with Horizon Europe and OMNIBUS

  • Proposal for the ESF + regulation
  • synergies with other EU Funds - Horizon 2020, framework programmes for research and development;
  • working with the European Fund for Strategic Investments (EFSI), InvestEU, Financial Instruments, Reform Support Programme (RSP) and current TO 11
  • Impact of Economic Governance on ESI funds

Marco Lopriore



Evaluation of seminar



Close of seminar

Course venue

Hotel Grandior

Na Poříčí 1052/42, 110 00 Praha 1


Programme Organiser

Ms Nancy Vermeulen

Tel: +31 43 32 96 212



The fee includes documentation and refreshments. Lunches, a reception or dinner are included if mentioned in the programme. After the seminar, a certificate of participation will be handed out and participants will be given access to the digital version of the seminar documents. Accommodation and travel costs are at the expense of the participants or their administration.


EIPA offers a 10% discount to all civil servants working for one of EIPA’s supporting countries, and civil servants working for an EU institution, body or agency.

Who are the supporting countries?

Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Spain, Sweden, United Kingdom.

For all other participants, the regular fee applies.


Confirmation of registration will be forwarded to participants on receipt of the completed online registration form.


Prior payment is a condition for participation.

Cancellation policy

For administrative reasons you will be charged €150 for cancellations received within 15 days before the activity begins. There is no charge for qualified substitute participants.

EIPA reserves the right to cancel the activity up to 2 weeks before the starting date. In that case, registration fees received will be fully reimbursed. EIPA accepts no responsibility for any costs incurred (travel, accommodation, etc.).


European Institute of Public Administration (EIPA)

Het Europees instituut voor bestuurskunde (beter bekend als The European Institute of Public Administration - ofwel EIPA) streeft ernaar om de kennis van ambtenaren die zich met de EU bezighouden te vergroten door het ontwikkelen en organiseren van trainingen. Het instituut wil wetenschappelijke kennis en praktische 'know–how' met elkaar verbinden. EIPA bestaat al meer dan 35 jaar.

Het hoofdkantoor van EIPA is gevestigd in Maastricht en heeft dependances in Luxemburg en Barcelona. Gemiddeld nemen 14.000 nationale en Europese ambtenaren per jaar deel aan de trainingen. Daarnaast biedt EIPA ook consultancy, onderzoek en op maat gemaakte programma’s/trainingen aan. Bij EIPA werken circa 120 hoogopgeleide medewerkers.


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