Senior Financial Assistant Ref. 1205TAAST4 - Hoofdinhoud

27 January 2012

STAFF VACANCIES

Ref. 1205TAAST4

The European Insurance and Occupational Pensions Authority (EIOPA)

is currently inviting applications for a position as Senior Financial Assistant for its Headquarters in Frankfurt, Germany.

EIOPA is at the heart of insurance and occupational pensions supervision in the European Union. It is part of the European System of Financial Supervision, consisting of three European Supervisory Authorities and the European Systemic Risk Board. EIOPA is an independent advisory body to the European Parliament, the Council of the European Union and the European Commission.

EIOPA's core responsibilities are to support the stability of the financial system, transparency of markets and financial products as well as the protection of insurance policyholders, pension scheme members and their beneficiaries. The successful candidate will join EIOPA at its starting phase. EIOPA has a friendly, close-knit office of international staff, located at prestigious premises in Frankfurt.

Further information on EIOPA is available at www.eiopa.europa.eu.

Senior Financial Assistant Job description

Major purpose

The successful candidate will work together in a small team, together with the Accounting Officer and the Budget Officer, in all administrative tasks related to finance and procurement of EIOPA.

Main responsibilities

· Assist with the preparation and follow up of basic financial documents, amongst other: commitments, invoices, budget transfers, order forms, VAT and act as initiating agent, as required;

· Monitor and provide updates of data on overviews of the use of budget lines, commitments, order, payments;

· Support the maintenance of the providers' contract database;

· Provide administrative assistance on procurement related issues;

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· Provide general administrative support, including document archiving, drafting and formatting of financial documents;

· Liaise with external parties as required.

REQUIREMENTS

Eligibility Criteria

· Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another language

of the Communities;

· Be a national of a Member State of the European Union, Norway, Iceland or Liechtenstein;

· Be entitled to his or her full rights as a citizen;

· Have fulfilled any obligations imposed by the applicable laws on military service;

· Be physically fit to perform the duties linked to the post.

Essential Skills

· Qualification:

o a) A level of post-secondary education attested by a diploma, preferably in the field of finance or administration, or

o b) A level of secondary education attested by a diploma giving access to postsecondary education, and appropriate professional experience in the field of finance or administration of at least three years, or

o c) Where justified in the interests of the service, professional training or professional experience of an equivalent level, preferably in the field of finance or administration.

· Have at least 6 years of proven full-time professional experience in a field relevant for this position acquired after the qualification required under a), b) or c) above, of which at least two years of experience in financial administration, in a multicultural environment.

· Proven experience and knowledge of financial or administrative processes, preferably in expenditure and payment processes.

· Very good command of oral and written English.

· Working knowledge of MS Office, in particular Word, Excel and PowerPoint.

Desirable Skills

· Experience with ABAC (Accrual Based Accounting System) system.

· Experience in assisting procurement processes.

· Knowledge of the European Institutions environment.

· Willingness to experiment new approaches/processes for improving efficiency.

· Knowledge of a third EU language. For the above position, the following behavioural competencies have to

be fulfilled:

· Candidates are expected to be flexible to take over other tasks within EIOPA in view of the dynamic and evolving institutional environment.

· Excellent team player sharing relevant information and supporting team members without taking over responsibility for their work, able to work in different teams with different levels of stakeholders in a multicultural environment.

· Being able to have and express a critical view towards own performance and open to learn from experience.

· Having a service oriented approach in his/her communication style; understands who his/her clients are and what their expectations are.

· Respect deadlines and ensures that the work is performed in a timely manner, prioritising tasks and paying attention to detail, also under time pressure.

· Proactive attitude and sense for accuracy.

· Being able to work independently and involving supervisor/management when necessary.

Place of employment

Frankfurt am Main, Germany

Function group and grade

AST 4

Monthly basic salary

3.844 EUR plus specific allowances where applicable*.

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Start date

1 April 2012

Contract type and duration

Temporary Agent fixed-term contract of three years with possibility of extension.

Reserve list

Possibility of reserve list with validity until up to 12 months.

*Summary of Conditions of Employment

• 1. 

  Salaries are exempted from national tax, instead a Community

tax is paid at source;

• 2. 

  Annual leave entitlement of two days per calendar month plus additional days for grade, distance from the place of origin and in addition on average 15 EIOPA holidays per year;
• 3. 

  General and relevant technical training plus professional development opportunities;
• 4. 

  EU Pension Scheme (after 10 years of service);
• 5. 

  EU Joint Sickness and Insurance Scheme, accident and occupational disease insurance coverage, unemployment and invalidity allowance and travel insurance;

Depending on the individual family circumstances and the place of origin, the staff member may be, in addition, entitled to:

• 6. 

  Expatriation allowance;
• 7. 

  Household allowance;
• 8. 

  Dependent child allowance;
• 9. 

  Education allowance;

10.Installation allowance and reimbursement of removal costs;

11.Initial temporary daily subsistence allowance;

12.Other benefits.

Application process

The position is open to candidates of EU institutions and Agencies,

secondees of EIOPA Member and Observer Authorities and candidates from external third parties.

The recruitment process will include a panel interview and a written test. In addition, there may be a pre-screening exercise, a presentation to be delivered by the candidate and a bilateral interview.

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Further information can be obtained from the Director of Operations, Patrick Hoedjes (by email patrick.hoedjes@eiopa.europa.eu or phone +49 69 951119-23) or from Gabriela Trepteanu (by email gabriela.trepteanu@eiopa.europa.eu or phone: +49 69 951119-79). Applications should be submitted in English language including (1) a

CV clearly indicating responsibilities and experience gained in previous positions (please list exact dates of your work experience and academic qualifications gained) and (2) a motivation letter of no more than one page, explaining why you are interested in the post and what would be your added value you would bring to EIOPA if selected. Applicants will be assessed on the basis of the eligibility and selection

criteria specified in the vacancy notice and these must be met must meet the eligibility and selection criteria by the closing date of the vacancy notice.

Applications should be submitted to recruitment@eiopa.europa.eu, specifying in the subject the reference number above. Deadline for application is 23:59 CET on 19 February 2012.

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