Information Technology Project Manager - Hoofdinhoud

VACANCY NOTICE Nº ECHA/TA/2012/003

Information Technology Project Manager - Biocides (M/F)

Grade AD 8

1.

THE

JOB

The European Chemicals Agency (ECHA) is organising the current call for expressions of interest to constitute a reserve list for the post of Information Technology Project Manager Biocides.

The Information Technology Project Manager will work in the Business Information Systems Unit of the Information Systems Directorate.

The purpose of the Information Systems Directorate is to contribute to the achievement of the goals and operational objectives of the Agency by ensuring that all Directorates have the ICT infrastructure, the information systems and the support services which are appropriate to carry out their function. The Business Information Systems Unit is responsible for the delivery of large Java based enterprise applications which are cornerstones for the implementation of the chemicals and biocides regulatory frameworks. These applications are used by the authorities (the Agency, the Member States, the Commission), by industry as well as by the general public.

Reporting to the Head of Unit, the Information Technology Project Manager will be responsible for leading one or more projects in accordance with the ECHA governance framework for IT initiatives. The job includes the following main tasks for assigned projects:

· Creating project work plans and maintaining/revising these as appropriate to meet changing needs and requirements;

· Leading the execution of project plans by coordinating the efforts of allocated resources, managing day-to-day operational aspects of the projects and their scope by effectively applying ECHA project methodologies and enforcing project standards;

· Providing the line management in the Agency with timely and appropriate reports and updates on issues within his/her projects;

· Identifying the resources needed for the execution of the projects and contribute to their management by assigning individual responsibilities, coordinating the team effort, monitoring the execution of the work and ensuring on time delivery of all scheduled milestones together with budget adherence;

· Contributing to the management of financial resources allocated to the projects by preparing cost estimates, monitoring expenditures and ensuring timely and effective procurement of necessary services in accordance with public procurement procedures;

Annankatu 18, P.O. Box 400, FI-00121 Helsinki, Finland | Tel. +358 9 686180 | Fax +358 9 68618210 | echa.europa.eu

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· Validating the quality of all project deliverables and ensure that formal acceptance procedures are in place;

· Monitoring project risks associated with the projects assigned, devise mitigation plans and establish prompt and efficient reporting and communication mechanisms;

· Procuring and coordinating the efforts of external contractors;

· Working closely together with the other units to ensure efficient and seamless interdepartmental cooperation at all levels;

· Other related tasks.

2.

FORMAL

REQUIREMENTS

You must fulfil the requirements set out below

.

2.1.

General conditions

· Be a national of a Member State of the European Union, or a national of the European Economic Area (Iceland, Liechtenstein, Norway)1;

· Enjoy your full rights as a citizen;

· Have fulfilled any obligations imposed by the laws concerning military service;

· Produce the appropriate character references as to your suitability for the performance of your duties;

· Be physically fit to perform your duties;

· Have a thorough knowledge of one of the languages of the European Union2 and a satisfactory knowledge of another language to the extent necessary to perform your duties.

2.2.

Qualifications

• a) 

  Successful completion of a full course of university studies attested by degree in Engineering, Computer Science or equivalent academic qualifications in the area of Business Management and/or Information Technology, where the normal duration of university education is four (4) years or more;

OR

b)

Successful completion of a full course of university studies attested by degree in Engineering, Computer Science or equivalent academic qualifications in the area of Business Management and/or Information Technology, where the normal duration of university education is three (3) years.

1The Member States of the European Union are: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, The Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom. 2The Member States of the European Union are: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, The Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, and United Kingdom.

Annankatu 18, P.O. Box 400, FI-00121 Helsinki, Finland | Tel. +358 9 686180 | Fax +358 9 68618210 | echa.europa.eu

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Only qualifications issued by EU Member State authorities or EEA authorities and qualifications recognized as equivalent by the relevant EU or EEA Member State authorities will be accepted.

2.3.

Professional Experience

To qualify for this profile (AD8) you must have at the closing date for applications, total professional experience3 of at least nine (9) years on the basis of 2.2 a) or at least ten (10) years on the basis of 2.2. b), acquired after achieving the minimum qualification stated out in 2.2. a) and 2.2. b).

Of your total professional experience you must have relevant professional experience in one or more of the fields listed below, as shown in the following tables:

If you have a university degree of 4+ years:

Total professional experience Professional experience in relevant fields Grade

Minimum 9 years Minimum 5 years AD8

If you have a university degree of 3 years:

Total professional experience Professional experience in relevant fields Grade

Minimum 10 years Minimum 5 years AD8

Professional activity in any of the following areas of work shall be considered relevant professional experience

:

· Project management of complex and large projects for the development of bespoke software systems;

· Software engineering, software architecture tasks in software development projects;

· Project management of IT projects aimed at the introduction of complex software packages in public and/or private organisations. 3Only professional experience acquired after achieving the qualification referred to in 2.2 shall be considered. Where additional periods of training and study are accompanied by periods of professional activity, only the latter shall be considered as professional experience. Compulsory military service or equivalent civilian service accomplished after achieving the minimum qualification referred to in 2.2 shall be taken into consideration. Professional activities pursued part-time shall be calculated pro rata, on the basis of the percentage of full-time hours worked. A given period may be counted only once.

Annankatu 18, P.O. Box 400, FI-00121 Helsinki, Finland | Tel. +358 9 686180 | Fax +358 9 68618210 | echa.europa.eu

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3.

SELECTION

If you meet the formal requirements set out in section 2, you will be assessed on the basis of the following selection criteria. The candidates who are judged to be the most suitable on the basis of the selection criteria will be invited to an interview.

· Your academic and professional qualifications and their relevance to the tasks listed in section 1 "THE JOB" above;

· Your professional experience: the range of fields covered; the type and level of work done; and its relevance to the tasks listed in section 1 "THE JOB" above.

The following will be considered as assets:

· Proven experience in managing large software development projects applying industry best practices;

· Experience in the delivery of enterprise applications;

· Experience in public procurement, contract management and outsourced development;

· Project Management professional qualification demonstrated by formal

accreditation/certification.

4.

INTERVIEW

If selected for interview, you will be assessed in the interview on the basis of the following

criteria:

· Knowledge and understanding in your areas of experience, see section 2.3 that are most relevant to the tasks set out in section 1 "THE JOB" above;

· Ability to manage interdisciplinary teams including consultants and outsourcers;

· Understanding of the challenges posed to project management by agile software development methodologies;

· Ability to manage complex and high value contracts;

· Knowledge of the role and tasks of ECHA, and its place in the EU institutional framework;

· Ability to communicate effectively complex regulatory, technical and scientific matters in written and spoken English;

· Ability to work effectively in a multidisciplinary team in a multicultural and multilingual environment. Your ability to communicate in written English and the knowledge and competencies related to the job will be assessed by practical tests.

5.

PLACEMENT

ON

THE

RESERVE

LIST

The candidates who are judged to be the most suitable on the basis of the criteria listed in sections 3 and 4 above will be placed on the reserve list. The indicative number of candidates to be place on the reserve list is five (5). Successful candidates may be offered a post in ECHA according to their qualifications, experience and expertise in relation to the specific requirements of the post.

Annankatu 18, P.O. Box 400, FI-00121 Helsinki, Finland | Tel. +358 9 686180 | Fax +358 9 68618210 | echa.europa.eu

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6.

CLOSING

DATE

FOR

SUBMISSION

OF

APPLICATIONS

The closing date for submission of applications is Monday, 27 February 2012 at noon 12.00 Helsinki time (11.00 Central European Time).

7.

INFORMATION

This vacancy notice and the guide for applicants contain all the information required. If you nevertheless have a question, you may send an e-mail to

jobs@echa.europa.eu for questions on their content.

Applications:

For the guide for applicants, the ECHA CV and the application form go to the Open Positions section of the ECHA's website at the following URL:

http://echa.europa.eu/web/guest/about-us/jobs/open-positions

8.

PROTECTION

OF

PERSONAL

DATA

The information submitted during the selection process will be used solely for that purpose. The legal basis for the processing is found in the Staff Regulations of Officials and the Conditions of Employment of Other Servants (CEOS), and in particular in Articles 12-15 and

82-84 of CEOS.

The European Chemicals Agency will ensure on its part that applicants' personal data is processed as required by Regulation (EC) No 45/2001 6 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data . Only ECHA staff directly involved in the selection procedure in question shall have access to this data. In some cases an external contractor, equally bound by the same data protection principles, might assist the Agency in the pre-selection of candidates.

When an applicant is selected for inclusion on the reserve list, his/her personal data will be stored for the duration of the validity of the reserve list, while for non-recruited candidates the information will be stored for a maximum period of two years. Documents related to recruited candidates are kept in the agent's personal file, which are kept until 10 years after the jobholder has terminated employment at the Agency, provided there are no pending claims or any other open issues.

Any party submitting personal data to ECHA is entitled to access and rectify that data (after the closing date of the application deadline, rectification is limited to identification data however). To exercise these rights, contact the data controller at jobs@echa.europa.eu. Furthermore, you also have the right to recourse at any time to the European Data Protection Supervisor. 6http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2001:008:0001:0022:EN:PDF

Annankatu 18, P.O. Box 400, FI-00121 Helsinki, Finland | Tel. +358 9 686180 | Fax +358 9 68618210 | echa.europa.eu