Technical Cooperation Project Assistant - Hoofdinhoud

VACANCY NOTICE REF.: EASA/III/2012/001

Deadline for applications: 24/02/2012 at 23:55 hrs CET

Date of publication: 24/01/2012

(Cologne time)

Type of contract: Contract Agent

Place of employment: Cologne, Germany

Function group and grade: FG III

Duration of contract: up to a maximum of 36 months,

Monthly basic salary: 2.457,08 EUR at step 1 plus, specific

with possibility of extension

allowances where applicable.*

Organisational unit: International Technical Cooperation Section, International Cooperation Department, Rulemaking

Directorate

Reporting to: International Technical Cooperation

Possible reserve list valid until: 31/12/2013 (the validity of the

Section Manager

reserve list may be extended)

ORGANISATIONAL

LOCATION

The Agency's Rulemaking Directorate contributes to the production of all EU legislation and implementation material related

to the regulation of civil aviation safety and environmental compatibility. It submits opinions to the European Commission and is consulted by the Commission on any technical question in its field of competence. It is also in charge of the related

international co-operation. Experts within the Rulemaking Directorate have direct contact with all relevant stakeholders, and

make use of the knowledge available within industry and national administrations across Europe. The Agency's team of

experts is composed of persons with a recognised background in aviation and EU legislation.

International cooperation is one of the missions of the Rulemaking Directorate, as it is closely linked to rulemaking and covers

both the development of international standards that may become European rules and the conclusion of international

agreements or arrangements that become binding on the Community or the Agency. The International Cooperation Department covers three main aspects: Multilateral, Bilateral and Technical Cooperation. The International Technical Cooperation Section promotes EASA rules and assists developing and less-developed

countries in improving their regulatory capabilities. The Section is in charge of developing, monitoring, and implementing

technical cooperation and assistance programmes with countries non member to the European Union (third countries), in close

liaison with the European Commission.

JOB CONTENT

Reporting to the Manager of the Technical Cooperation Section, the job holder will assist the Section in the implementation of

the Technical Cooperation Projects and activities. The jobholder will be in particular responsible for assisting the assigned

Project Managers in the following tasks:

Project Support

Monitoring the status of agreements and contracts, reporting variations or discrepancies to the Project Managers;

Supporting projects and deliverables tracking throughout the implementation phase;

Acts as recording secretary in internal and external project meetings, preparing and distributing minutes and action item summaries;

Organizing project activities including preparation of any required materials;

Composing administrative correspondence and drafts (external and internal) such as memos, letters, reports,

presentations, agendas, meeting materials, minutes;

Receiving reviews and processing incoming correspondence, prepare responses or materials;

Coordinating and arranging conference and travel arrangements for the project team and project beneficiaries, as well

as preparing travel claims;

Other duties as assigned.

TE.HR.00061-001

© European Aviation Safety Agency. All rights reserved.

Proprietary document. Copies are not controlled. Confirm revision status through the EASA-Internet/Intranet

Monitor Project Budget

Under the supervision of the assigned Project Manager:

Reviewing and processing all expense claims for the assigned projects, including travel claims;

Reviewing and processing all purchasing and contractual aspects for the project to ensure that proper approvals are in place;

Manage some bookkeeping items.

Administrative Support

Assisting in the development of policies and procedures;

Organizing and maintaining project files;

Gathering and/or preparing materials for publications on the Agency's internet and/or intranet or other publications;

Performing other projects related secretarial and administrative tasks as deemed necessary.

PROFESSIONAL QUALIFICATIONS AND OTHER REQUIREMENTS

A. ELIGIBILITY CRITERIA

A level of post-secondary education attested by a diploma,

OR

A level of secondary education attested by a diploma giving access to post-secondary education, and appropriate

professional experience of at least three years;

Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another language of

the Communities to the extent necessary for the performance of his/her duties;

Be a national of a Member State of the European Union, Norway, Iceland, Liechtenstein, Switzerland, Armenia, Azerbaijan, Georgia, Kazakhstan, Moldova, Tajikistan, Kyrgyzstan, Ukraine and Uzbekistan;

Be entitled to his or her full rights as a citizen;*1

Have fulfilled any obligations imposed by the applicable laws on military service;

Meet the character requirements for the duties involved and

Be physically fit to perform the duties linked to the post.*2

B. SPECIFIC COMPETENCES AND SKILLS

• a) 

  Essential

Knowledge and /or preferably professional experience in a domain related to the job description, demonstrating a

proven capacity to provide Project Managers with the necessary support;

Experience, preferably in a professional context in an international environment;

Computer proficiency of current IT office tools (Windows, MS Office, MS Office Project, spreadsheets and databases);

Experience with project support;

Effective organisation skills with the ability to prioritize;

Ability to deliver accurate work under pressure and within tight deadlines;

Willing and able to perform multi-tasking;

Excellent written and oral communication skills in English;

Motivated, dynamic personality with strong aptitude for team work.

• b) 

  Advantageous

Practical experience of at least 1 year in similar positions/projects in the international field;

Knowledge of the regulatory context of aviation and the role of the Agency as shown by training and/or professional

experience;

Knowledge of the EU financial regulation (or equivalent financial requirements or standards) as shown by training and/or professional experience;

Working knowledge of German, French and/or Spanish.

For applications to be valid, the candidates must submit their application through the eRecruitment*3

tool including:

*1

Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of any criminal

record. *2

Before being engaged, a member of the contract staff shall be medically examined by one of the institution's medical officers in order

that the institution may be satisfied that he fulfils the requirements of Article 82 (3)(d).

TE.HR.00061-001

© European Aviation Safety Agency. All rights reserved.

Proprietary document. Copies are not controlled. Confirm revision status through the EASA-Internet/Intranet

the completed electronic EASA application form;

a motivation letter of no more than one page, explaining why the candidate is interested in the post and what her/his

added value would be to the Agency if selected.

FOR FURTHER DETAILS ON THE AGENCY'S RECRUITMENT PROCEDURE, PLEASE CONSULT "RECRUITMENT

PROCEDURE" UNDER THE SHORTCUTS.

*SUMMARY OF CONDITIONS OF

EMPLOYMENT

Depending on the individual family situation and the place of

• 1. 

  Salaries are exempted from national tax, instead a

origin, staff members may be in addition entitled to:

Community tax at source is paid;

• 2. 

  Annual leave entitlement of two days per calendar month plus additional days for grade, distance
• 6. 

  Expatriation or foreign residence allowance;
• 7. 

  Household allowance;

from the place of origin and in addition on average

16 EASA holidays per year;

• 8. 

  Dependant child allowance;
• 3. 

  General and applicable technical training plus
• 9. 

  Education allowance;

professional development opportunities;

• 10. 

  Installation allowance and reimbursement of removal costs;
• 4. 

  EU Pension Scheme (after 10 years of service);
• 11. 

  Initial temporary daily subsistence allowance;
• 5. 

  EU Joint Sickness and Insurance Scheme, accident
• 12. 

  Other benefits.

and occupational disease insurance coverage,

unemployment and invalidity allowance and travel

For further information on the respective conditions, please

insurance;

consult the "Working for Us" section of the EASA web site:

http://www.easa.europa.eu/recruitment/working-for-us.php

COMMITMENT

Declaration of commitment to serve public

Commitment to promote equal opportunities:

interest independently:

The Agency is an equal opportunities employer and strongly

The jobholder will be required to make a declaration of

encourages applications from all candidates who fulfil the eligibility

commitment to act independently in the public interest and to make a declaration in relation to the

and selection criteria without any distinction whatsoever on grounds of nationality, age, race, political, philosophical or religious conviction,

interests that might be considered prejudicial to his/her independence.

gender or sexual orientation and regardless of disabilities, marital status or other family situation.

*3

https://erecruitment.easa.europa.eu/default.aspx

TE.HR.00061-001

© European Aviation Safety Agency. All rights reserved.

Proprietary document. Copies are not controlled. Confirm revision status through the EASA-Internet/Intranet