Assisting Analyst - Hoofdinhoud

1.

BACKGROUND

Applicants are invited for this position at the European Agency for the Management of Operational Cooperation at the External Borders of the Member States of the European Union (Frontex), established under the Council Regulation (EC) No 2007/2004 of 26 October 2004. Frontex is located in Warsaw, Poland and its main tasks are the following:

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  coordinate operational cooperation between Member States in the field of management of external borders;
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  assist Member States in the training of national border guards, including the establishment of common training standards;
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  carry out risk analyses;
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  follow up the development of research relevant for the control and surveillance of external borders;
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  assist Member States in circumstances requiring increased technical and operational assistance at external borders;
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  provide Member States with the necessary support in organizing joint return operations. For more information, please refer to our webpage: http://www.frontex.europa.eu

th January 2012

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2.

RISK ANALYSIS UNIT

The task of the Risk Analysis Unit is to provide the foundation for Frontex operational action, as well as to deliver to all principal customers the analytical knowledge on the current border security situation at the external borders of the EU. The Unit is divided into two Sectors: Strategic Analysis and Planning Sector deals with regular information exchange on illegal migration with Member States and other partners, and delivers periodical and tailored analytical products in order to support strategic level decision-making regarding management of EU external borders. Operational Analysis and Evaluation Sector deals with intelligence collection and provides to support to Frontex coordinated joint operations and pilot projects. The objective of each Sector is to generate accurate and timely intelligence products (reports, threat and risk assessments) which provide the foundation for Frontex operational action and further development of appropriate intelligence methodologies that enable Frontex to meets its objective. Purpose of the post of Assisting Analyst is to provide support to strategic risk analysis activities on human trafficking and cross-border criminality.

3.

DUTIES

Reporting to the Head of the Strategic Analysis and Planning Sector, which is part of the Risk Analysis Unit under the Operations Division, the Assisting Analyst shall be responsible for: contributing to human trafficking and cross-border criminality related risk analysis activities, in particular to the implementation of the tasks in the Programme of Work;

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  providing support to the analysis of the nature and scope of cross-border criminal activities at the border, including trafficking in human beings;
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  participating in planning of risk analysis activities related to cross-border crime and trafficking in human beings;
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  assisting to the collection and processing the necessary data to providing analytical products in the field of cross-border crime and trafficking in human beings;

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drafting reports, letters, briefing notes and responses to enquires;

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  assisting in organising meetings, workshops, seminars and network cooperation;
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  facilitating the flows of information and supporting the coordination among the Sectors of the Risk Analysis Unit;
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  maintaining the relevant analytical files up-to-date and guaranteeing the archiving

of files;

performing any other supporting task assigned to the Unit.

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4. QUALIFICATIONS AND EXPERIENCE REQUIRED

a. Eligibility criteria:

To be eligible, an applicant must have:

a level of education which corresponds to completed university studies of at least three years attested by a diploma;

Only qualifications that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the said Member States shall be taken into consideration.

in addition to above at the closing date of applications, at least 1 year of proven full- time professional experience;

Professional experience will be taken into account after the award of the minimum qualification certifying the completion of the level of studies required above in the first bullet point. Only duly documented professional activity is taken into account. Fellowships, grants and PhDs can be counted as professional experience up to a maximum of 3 years. ANY GIVEN PERIOD MAY BE COUNTED ONLY ONCE (in order to be calculated as eligible, years of studies or professional experience to be taken into account shall not overlap with other periods of studies or professional experience, e.g. if the applicant had a full-time job and did freelance consultancy work in the evenings and weekends, the days spent on the latter will not be added to the period). In case of part-time work the professional experience will be calculated pro-rata in line with the workload stated by the applicant. produce evidence of thorough knowledge of one of the languages of the Community and of satisfactory knowledge of another language of Community to the extent necessary for the performance of his/her duties;

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  be a citizen of one of the Member States of the European Union or the Schengen Associated Countries;

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enjoy full rights as a citizen;

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  have fulfilled any obligations imposed on them by the laws of their home country concerning military service;

be physically fit to perform their duties; For reasons related to the Frontex working requirements, be available at short notice for the job.

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b. Selection criteria

(1) Professional competencies

The applicant will be required to demonstrate that he/she has:

sound knowledge and proven experience in:

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  risk analysis activities and their planning;
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  organising meetings, workshops and seminars;
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  supporting activities and coordinating the information flow;
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  searching, retrieving and processing of both quantitative and qualitative data from a variety of sources for analytical purposes;
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  developing hypotheses on human smuggling and/or trafficking and cross-border criminality;
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  proven experience in drawing up and editing documents;
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  proven experience of writing communication in English;
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  IT proficiency in MS applications (Word, Excel, Access, Power Point, Outlook and SharePoint), data mining and visualisation tools;

ability to respect the confidentiality of work issues. Besides the following attributes would be an asset: experience in cooperating with European publican administration and/or familiarity with EU administrative working practices;

experience in law enforcement, border management, public security, migration or related.

(2) Personal qualities

Attributes especially important to the post include: constructive, positive and strong service oriented attitude;

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  strong sense of initiative and responsibility for the assigned areas of work;
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  an aptitude for organising and managing work, including the ability to cope with stress, heavy workload and time pressure;

a high degree of creativity, flexibility and cooperative attitude;

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  well developed team working skills;

a flare of accuracy and attention to details;

a high sense of integrity;

ability to cooperate smoothly in a multicultural and multi-professional environment.

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5. INDEPENDENCE AND DECLARATION OF INTEREST

The Assisting Analyst will be required to make a declaration of commitment to act independently in Frontex` interest and to make a declaration in relation to interests that might be considered prejudicial to his/her independence. Applicants will therefore be required to include confirmation of their willingness to make such declarations with their applications.

6. EQUAL OPPORTUNITIES

Frontex applies an equal opportunities policy and accepts applications without distinction on grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation.

7. SELECTION PROCEDURE

The selection procedure includes the following steps: after registration, each application is checked in order to verify whether it meets the eligibility criteria;

all the eligible applications are evaluated by the Selection Committee based on the selection criteria defined in the vacancy notice;

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  the best-qualified applicants, who obtained the highest number of points within the evaluation, are short-listed for an interview;

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the interview will be held in English;

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  during the interviews session, the Selection Committee examines the profiles of applicants and assess their relevancy for the post in question. In order to support the evaluation via interview, shortlisted applicants may be required to undergo written competency tests and complete part of the process in their second EU language;
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  applicants invited to an interview will be requested to present, on the day of the interview, originals of their diploma(s) and evidence of their professional experience, clearly indicating the starting, finishing dates and workload;

as a result of the interviews, the Selection Committee recommends the most suitable applicants for the post in question. The list of suitable applicants established by the Selection Committee may also be used for the recruitment for a similar post depending on the needs of Frontex and shall be valid until 31 December 2013 (the validity period may be extended). Each applicant will be informed by letter whether or not he/she has been placed on the reserve list. Applicants should note that inclusion on a reserve list does not guarantee employment. Please note that the Selection Committees work and deliberations are strictly confidential and that any contact with its members is strictly forbidden.

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8. APPOINTMENT AND CONDITIONS OF EMPLOYMENT

The Assisting Analyst will be appointed by the Executive Director, upon recommendation of the Selection Committee, following the selection procedure. Successful applicant will be recruited as a Contract Agent pursuant to article 3a of the Conditions of Employment of Other Servants of the European Communities (CEOS). The Contract Agent post in question will be placed in Function Group FGIV. The pay of staff members consists of a basic salary in EUR weighted by the correction coefficient (for Poland currently 77.1%) and paid in PLN according to a fixed exchange rate

(currently 4.1603).

The final net calculation is as follows:

Function Group FGIV Grade 13 Grade 14

Basic net salary (without any 2 046 EUR 2 179 EUR

allowances) (8 513 PLN) (9 067 PLN)

Household allowances (net) 180 EUR (749 PLN) 186 EUR (775 PLN)

Dependent child allowances for each child (net) 287 EUR (1 195 PLN) 287 EUR (1 195 PLN)

Expatriation allowances (depending on 390 555 EUR 439 607 EUR

family situation) (net) (1 621 2 308 PLN) (1 826 2 524 PLN)

Preschool allowance (net) 70 EUR (292 PLN) 70 EUR (292 PLN)

Education allowance (net) up to 389.83 EUR 389.83 EUR (1621.82 PLN) (1621.82 PLN)

In addition to the basic salary, staff members may be entitled to various allowances, in particular an expatriation (16% of basic gross salary) or foreign residence allowance (4% of basic gross salary) depending on particular situation, and family allowances (depending on personal situation) such as: household allowance, dependent child allowance, pre-school allowance, education allowance.

Staff pays a Community tax at sources and deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxes.

For further information on working conditions of temporary staff please refer to CEOS: http://ec.europa.eu/civil_service/docs/toc100_en.pdf The employment contract will be offered for a period of three years, with a probationary period of nine months. The contract may be renewed. Frontex requires selected applicants to sensitive posts to undergo a security screening procedure and obtain a positive national opinion. The level of the latter depends on the specific post. For this one, the required level of clearance is CONFIDENTIAL.

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Applicants who currently hold a valid and positive security clearance at the above-mentioned level do not need to obtain a new one. They shall then provide a copy of the security clearance to Frontex and specify the issuing authority, level and date of expiry. In case the validity of the security clearance expires within six months, the renewal procedure shall be initiated expeditiously.

In case selected applicants do not currently hold a valid and positive security clearance at the above-mentioned level, Frontex will request such from the National Security Agency of the applicants' state of nationality. Failure to obtain the required security clearance certificate before the expiration of the probationary period or in case such agency issues a negative opinion at the above-mentioned level after the signature of the contract of employment, Frontex has the right to terminate the latter.

9. PROTECTION OF PERSONAL DATA

Frontex ensures that applicants' personal data are processed in accordance with Regulation (EC)

No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (12.1.2001, OJ, L 8). Please note that Frontex will not return applications to applicants. This applies in particular to the confidentiality and security of such data. The legal basis for the selection procedures consists for the Contract Agents in the Conditions of Employment of Other Servants of the European Communities .

The purpose of processing personal data is to enable selection procedures. The selection procedure is conducted under the responsibility of the Human Resources Sector of the Administrative Services Unit, within the Administration Division (HR Sector). The controller for personal data protection purposes is the Head of HR Sector. The information provided by the applicants will be accessible to a strictly limited number of staff members of the HR Sector, to the Selection Committee, and, if necessary, to the Legal Affairs Unit. Almost all fields in the application form are mandatory; the answers provided by the applicants in the fields marked as optional will not be taken into account to assess their merits.

Processing begins on the date of receipt of the application. Data storage policy is as follows:

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  for applications received but not selected: the paper dossiers are filed and stored in archives for 2 years;
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  for applicants placed on a reserve list but not recruited: data are kept for the period of validity of the reserve list + 1 year;

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  for recruited applicants: data are kept for a period of 10 years as of the termination of employment or as of the last pension payment.

All applicants may exercise their right of access to and right to rectify personal data. In the case of identification data, applicants can rectify those data at any time during the procedure. In the case of data related to the admissibility criteria, the right of rectification cannot be exercised after the closing date of candidatures' submission. Should the applicant have any query concerning the processing of his/her personal data and has substantiated request, he/she shall address them to the HR Sector at hr@frontex.europa.eu. Applicants may have recourse at any time to the European Data Protection Supervisor (edps@edps.europa.eu).

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  APPEAL PROCEDURE

If an applicant considers that he/she has been adversely affected by a particular decision, he/she can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of employment of other servants of the European Communities, at the following address:

Frontex

Human Resources Sector Rondo ONZ 1

00-124 Warsaw Poland

The complaint must be lodged within 3 months. The time limit for initiating this type of procedure starts to run from the time the selection procedure for this post is declared as closed on the Frontex webpage (http://www.frontex.europa.eu).

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  APPLICATION PROCEDURE

In order for an application to be considered eligible, applicants are requested to submit their applications signed by the applicant in 1 original and 3 copies, using Frontex Standard Application Form uploaded under the reference No of the post and posting them in a simple A4 format envelope. Applications shall be accompanied by 1 original Eligibility Checklist (see the last page of Vacancy Notice) duly completed and signed by the applicant. In the Eligibility Checklist the applicant verifies his/her compliance with the eligibility criteria for the specific post.

Applications delivered via e-mail will not be accepted and treated as non-eligible.

Please send your applications, duly completed in English, to the following address:

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Frontex Human Resources Sector

REF: FRONTEX/12/CA/FGIV/01.1 Assisting Analyst

Rondo ONZ 1

00-124 Warsaw Poland

You will be requested to supply documentary evidence in support of the statements that you make for this application. Do not, however, send any supporting or supplementary documentation with your application, until you have been asked to do so by Frontex. Additionally, do not submit the references or testimonials, unless they have been requested for the sole use of Frontex. Please do not spend money on expensive bindings for your papers as they are usually separated and the bindings thrown away.

The closing date for the submission of applications is 21 st February 2012 with the

postmarked date serving as a proof.

Incomplete applications or sent to Frontex after the above deadline will be disqualified and treated as non-eligible. Moreover, the applicants who use the same application form to apply for more than one post will

be disqualified. Due to the large volume of applications, Frontex regrets that only applicants selected for the interviews will be notified. The status of the recruitment procedure could be found on our webpage. Please note that the time period between the closing date for applications submission and the end of the short listing applicants for the interview may take up to two months.

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Assisting Analyst

(FRONTEX/12/CA/FGIV/01.1)

Contract Staff/FGIV

Full name of applicant (in capitals): Application number: (introduced by Frontex)

ELIGIBILITY CRITERIA

1 be a citizen of one of the Member States of the European Union or the Schengen Associated Countries; Yes

No

2 a level of education which corresponds to completed university studies of at least three years attested by a diploma; Yes

No

3 in addition to above at the closing date of applications, at least 1 year of proven full- time professional experience after the award of the qualification certifying the completion of the level of studies mentioned above in the point 2; Yes

No

4 have a thorough knowledge of one of the languages of the Community and satisfactory knowledge of another language of Community to the extent necessary for the performance of his/her duties;

Yes No

5 enjoy full rights as a citizen;

Yes No

6 have fulfilled any obligations imposed by the laws of home country concerning military service;

Yes No

7 be physically fit to perform his/her duties. Yes

No

I, as an applicant, fulfil all the eligibility criteria for the post in question:

Yes

No

Signature of the Applicant: .......................................................

signature

Introduced by Frontex:

Yes

No Certified correct: - ...............................

signature

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